Homework 4 Clair

Homework 4 49482021 Clair Lin

1)      Specific Purpose

1. I would like to notify the store manager that there are outdated items in the warehouse, and additionally ask how to close out these outdated items or obtain the permission to dispose them.

3. I want to remind the customer the importance and advantage of making the payment quickly, or our company will take legal action to solve this problem.

5. My purpose is to inform the supplier that the shipment is overdue and inquire about the condition of the shipment; if necessary, I will press the supplier to hurry so that we can still have opportunity to cooperate in the future.

2)      Exploring the Web on Your Own

The tips in this website are not only useful but helpful, and I find both "you" view and positive expression in these tips, such as being assertive in writing, putting more action into sentences, and making writing reader-friendly.   First, the tone of our writing must be assertive; otherwise readers will become mistrustful when our writing lacks forthrightness.  For instance, we have to avoid using words like "perhaps" or "possibly", so readers can understand our meaning without doubt.   Being assertive in writing helps readers correctly interpret our message.  Second, it will be better for us to use active voice verbs rather than passive voice verbs.  Passive voice verbs cannot quickly get to the point because they are almost longer in length; it will be time-costing for readers to get the point.  For example, the active voice sentence "Our staff recommends this tool" is more vivid than the passive voice sentence "this tool is recommended by our staff".  Thus, using active voice verbs can not only put more action but also help readers quickly get to the point.   Last, it is important to make writing reader-friendly since all our writings are audience centered.  Both using short paragraphs to give information and choosing clear, familiar words can help readers read our writing.   For instance, we can use "because" rather than "in view of the fact that" to help reader quickly catch our meaning.  This website still has many other useful writing tips and grammatical explanation, and I believe these tips can help us improve our writing.