Homework 4 Sandy

49482037 Sandy

I. Specific Purpose

1. Please aware the problem of the outdated items in the warehouse and that you may need to take action to sell these items in exchange for money. The money will be a investment fund for our company.

3. We hope you could submit your three-month-payment before the end of this weekend. If you do not handle it before our deadline, some of your rights will be canceled.

5. We are calling here to check on your shipment of supplies. The products should have been arrived. And we want to know if there was any problem during the delivery. Please reply us as soon as possible. We hope we can still keep good relationship in the future.

II. Exploring the Web on Your Own

The first example I found of either "you" view or positive expressions was "Put more action into your sentences by using active voice rather than passive voice verbs." Passive voice verbs are generally longer in length and do not get to the point as quickly. While communicating, it is important to make people understand what you are saying, especially in business meetings. That is also why we seldom see passive voice verbs in business letters or daily communications. People should avoid using passive voice verbs.
Next comes "Win approval with proposals." Guidelines were as well provided: Ask for what you want immediately, follow your request with supporting reasons and details, be specific and describe outcomes that can be measured, and avoid lengthy proposals. When we bring up some suggestions, our educations teach us to be as humble as we could. However, in business field, people put emphasis on simplicity and efficiency. We have to speak to the point immediately; otherwise, people are easily to get confused.
The last example was "Be specific and use terms your readers can picture." This is one of the problems that students make in composition writing. We want to show how we do well in vocabulary learning, so we use the terms like "expedite, utilization, or impediment." It is not respectful in business area. Audience has to think for a while so one can understand what you are saying. Short, concrete words are easier for readers to visualize.