Homework4 Emily

Homework4 49482010 Emily

1.Specific purpose

2. A specific purpose is to show our company's ambition to everyone. Viewers can tell our tendency to strengthen the company by mergering other company.

4. A specific purpose is to let employees know the exact cost of water used in office and make them know it is time to reduce the usage of water.

6. A specific purpose is to express appreciation of our company to new users and remind them some of important rules about using our online content magement system.

2.www.businesswritingtips.com

I found out three examples of "you" view among hundreds of tips on this website. The first one, to make sentences more readable for readers, in e-mails people should write no more than 6 lines and limit sentences to 20 words. For we have to think about that readers may have no much time or may be tired when reading the e-mail. Long sentences and long paragraphs will exhaust them at last. When readers are tired, they won't get the message effictively. So, to remain their patience, short sentences make it easier to finish reading the e-mail. The second one, sometimes readers do not understand the message in a e-mail clearly because of a number of vague words used in it. When the message is not clear, it can confuse readers. Then, it takes time to guess or to figure out. It becomes inconvenient for readers. Take following one for example. "I think Cathy will not take John's coldness," expresses a vague idea. A better one, " I think Cathy will not stand John's coldness, " gives a clear idea. Therefore, being thoughtful of readers by avoiding any vague words used in the e-mail is important. The third one is, give readers an idea of what they will learn by reading on in the first paragraph. It is to catch readers' attention at first and to help them quickly get into the topic. Also, it can simply focus readers' attention. If they are familiar with topic in the e-amil, it is better to give just a brief opening rather than a full introduction. Be short and coming stright to the point is important. From this website, I learn many methods to express clearly and tips to make communication effectively between senders and receivers. I think they are really useful for sure.